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Creating and managing teams of users

5 Tasks

15 mins

Visible to: All users
Beginner Pega Platform 8.8 Dev/Designer Studio Theme Cosmos English


In Roadside Assistance cases, a customer service representative (CSR) must assign a service provider to the case, review the summary of the services provided, and submit the request. Create a team named [email protected] for customer service representatives and route the Select service provider and Review service summary steps to the work queue for the team. Add a widget to the dashboard to display the worklist for the [email protected] team.

The following table provides the credentials you need to complete the challenge.

Role User name Password
Application Developer [email protected] pega123!
Note: For the [email protected] work queue to be searchable in App Studio, you must associate the operator with the same workgroup as the work queue.
Note: Your practice environment may support the completion of multiple challenges. As a result, the configuration shown in the challenge walkthrough may not match your environment exactly.

You must initiate your own Pega instance to complete this Challenge.

Initialization may take up to 5 minutes so please be patient.

Challenge Walkthrough

Detailed Tasks

1 Create the [email protected] team

  1. In the Pega instance for the challenge, enter the following credentials:
    1. In the User name field, enter [email protected].
    2. In the Password field, enter pega123!.
  2. In the header of App Studio, click Preview to open the User Portal.
    Preview button from App Studio
  3. In the navigation pane, click Dashboard.
    Navigation pane for the User Portal with the Dashboard selection highlighted
  4. In the upper-right corner, click Create team. The Create team window is displayed.
  5. In the Create team window, in the Name field, enter [email protected]
  6. In the Manager field, enter or select Customer Service Manager.
    The Create team window, displaying details needed to create the CSR@GoGo team.
  7. Click Submit. The Dashboard view displays the [email protected] team.
    The CSR@GoGo team listed in the Teams widget on the dashboard.
  8. Click [email protected] to open the team. The team details are displayed.
    Details view for the CSR@GoGo team.
  9. In the Work queues section, verify that Pega Platform created the [email protected] work queue by default.
    Note: You can view the work group and work queues that Pega Platform creates in Dev Studio > Records Explorer >  Organization. Click Work Group to display the list of work groups. Or, click Work queue to display the list of work queues in the application. For example, open a work queue to view the default work group and open a work group to see the default work queue.

2 Update the work group on the operator record

  1. In the header of App Studio, click App Studio > Dev Studio to switch workspaces.
  2. From the navigation pane, click Records, expand Organization, and then click Operator ID. The list of operator IDs are displayed.
  3. From the list, click [email protected] to open the operator record.
  4. In the operator record, click the Work tab.
  5. In the Team field, enter or select [email protected], which is the name assigned to the team due to the use of the @ character in the name.
    Edit Operator ID
  6. Click Save.
  7. In the lower-left corner, click author > Log off to apply the changes to the [email protected] operator record.

3 Route steps to the work queue

  1. Log in using the [email protected] operator ID.
  2. In the navigation pane, click Case types > Assistance Request.
  3. Click the Select service provider step.
  4. In the properties pane on the right, in the Route to drop-down, select Work queue. A drop-down list is displayed below.
  5. In the second drop-down list, confirm that [email protected] is selected.
    Select service provider routed to the CSR@GoGo work queue
  6. Click the Review service summary step.
  7. Repeat steps 4-5 to route the step to the [email protected] work queue.
  8. Click Save to save your changes to the Assistance Request case type.

4 Add a dashboard widget to display the [email protected] work queue

  1. In the header of App Studio, click Preview to open the User Portal.
    Preview button from App Studio
  2. In the navigation pane, click Dashboard.
    Navigation pane for the User Portal with the Dashboard selection highlighted
  3. In the upper right, click the Gear icon to personalize the dashboard.
  4. On the right, in the Edit dashboard pane, under Slot 1, click Add widget(s) to display the Add widgets to slot window.
    Edit dashboard pane
  5. In the Add widgets to slot window, in the Case Management section, select Worklist.
    The Add widgets to slot dialog, with the Worklist widget selected.
  6. Click Add selected to add the widget to the dashboard.
  7. In the Edit dashboard pane, to the left of the Worklist widget, click the selection handle and drag the widget to the top position in Slot 1.
  8. Click the Worklist widget to display the widget configuration section.
  9. In the Display work from drop-down, select Other Work queue's Work. The display updates with additional fields.
  10. In the Work queue field, enter or select [email protected].
    Worklist widget configured to display the contents of the CSR@GoGo work queue.
  11. Click Save to complete the widget configuration.
  12. At the top of the configuration pane, click Publish > Publish to default to finish personalizing the dashboard. The Worklist widget is displayed at the top of the left column of the dashboard.

5 Optional: Add work queue to a team

  1. In the Teams section of the Portal Dashboard, click the name of the team to which you want to add a work queue.
    Portal dashboard Teams widget
  2. In the Work queues section, click Add new.
    Add new Work queue
  3. In the text field that appears, define a work queue by selecting from the list or entering the name of the work queue. For example, if you want CSRs to be able to access the Managers work queue, you can add it to the Team Work queues.
    Work queues Adding a work queue
Note:  To create a new work queue, enter a name for the work queue. To add an existing work queue, select the work queue from the list. You can add more than one work queue by repeating these steps. You can also delete work queues as needed.

Confirm your work

  1. Create a new Assistance Request case and advance the case to the Select service provider step. Note the case ID.
Note:  Select a customer with Standard coverage. If you select a customer with Gold coverage, the Invoice customer process is skipped.
  1. Open the Dashboard and confirm that the case you created is displayed in the Worklist widget for the [email protected] workbasket.
    The Select service provider step, listed in the CSR@GoGo work queue.
  2. Click the case ID in the list to return to the case.
  3. Click Submit to complete the Select service provider step.
  4. Return to the Dashboard to confirm that the [email protected] work queue is now empty.
  5. In the Cases entered by me widget, click the case ID to return to the case.
  6. Advance the case to the Review service summary step.
  7. Open the Dashboard and confirm that the case is again displayed in the Worklist widget for the [email protected] workbasket.

This Challenge is to practice what you learned in the following Module:

Available in the following missions:

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